How to apply
The application form
All applicants for funding from Eaga-PCT must complete our application form.
Budgeting and full cost recovery
Eaga Partnership Charitable Trust understands the need for organisations to recover the full costs of a project. Therefore, the Trust will accept the inclusion of an appropriate and reasonable share of overhead costs within a project budget (in addition to the project’s direct costs) on condition that the applicant explains to the Trustees’ satisfaction:
- what the overhead costs include;
- how the applicant analysed the full costs; and
- how the allocation was calculated.
Risk assessment
All applicants who are requesting a grant of more than £50,000 from Eaga-PCT are asked to answer some questions on project risks. These will be e-mailed to applicants following the submission of their application.
The timetable for assessment of funding applications
All applications that are completed in full and fulfil the main aims of Eaga-PCT will be assessed at a formal meeting of Trustees. Meetings are held 3 times a year. Completed application forms must be submitted by the deadlines set out below:
| Date of Meeting | Deadline for receipt of funding applications |
| 25 January 2008 | 14 December 2007 |
| 13 June 2008 | 2 May 2008 |
| 17 October 2008 | 5 September 2008 |
The assessment
You will receive written confirmation that we have received your application, usually within one week. The Trustees of Eaga-PCT will assess your application using the information you have provided on this application form. It is therefore essential that you complete all sections of the form. If Trustees have any queries about your application, the Trust Manager will contact you shortly before the Trust meeting for clarification. To be approved for a grant, you must provide a high quality project summary and the project must fulfil all Eaga-PCT's assessment criteria. In addition, you should demonstrate that the project budget is accurate, well-substantiated and value for money.
If your application is unsuccessful
If your application is not approved for a grant, we will usually write to you during the week following the Trust meeting at which your application was considered. This decision letter will outline the main areas of weakness with your application.
If your application is successful
If your application is approved for a grant, you will usually be informed in writing during the week following the Trust meeting at which your application was considered. This decision letter will state the total amount of the grant approved and will provide details of any special conditions related to the grant offer. You will also be sent a copy of the full grant conditions and will be asked to confirm in writing that you will comply with these conditions.
Finally, please note the following:
- The Trustees' decision is final;
- Eaga-PCT has limited funding available and there is strong competition for grants. Therefore the fulfilment of all the assessment criteria does not necessarily mean that an application will be approved;
- Eaga-PCT accepts re-submitted funding applications only in exceptional circumstances and only if trustees specifically request them.
- Where grants are made on the the basis of information received in the application that is later found to be untrue, those grants may be refused or, where they have been paid, may be revoked and subject to repayment.
- Providing information that the applicant knows to be false for the purpose of obtaining a grant is a criminal offence.
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